fort monroe

SON/SOI Office Files

OFFICE - DISPLAY

FUNCTION

AGENCY U. S. Office of Personnel Mana§QMntDM20 TYPE S<
NAME Federal Investigations Proces&fn^QJfenYe8'5P AGR: I
ADDRESS P O Box 618 86 SI: 24 85P SI:

CITY Boyers

COUNTRY

ALC: 111111111

ST PA
ZIP 16018-06l!

Telephone Numbers:
Commercial: (724) 794-!
ax: (724) 794-2981

SE AUTHORIZED CONTACT8BSN
C

ASID TYPE DATE

CHRIS DEMATTEIS
NORMA

£K?®Y MCCALL

345-72-3345

222-34-5567

444-67-

8899

BI

^|#/19^5/i997

PRI 8/11/1996

COMMENTS

(1) OFFICE (2) CONTACTS Y (3) SOI ACCESS (4)
CORR SOI

(5) INSTRUCTIONS Y (6) EXPANDED SCREENING

1

U. S. Office of Personnel Managemeni
Investigations Service
Federal Investigations Processing Cent <
(SOI label/code:) PO Box 618

Boyers, PA 16018-0618

Commercial 724 794-5612 FAX 724 794-

SECURITY OFFICE IDENTIFIER (SOI) AUTHORIZATION AND AMENDMENT

ATTENTION: SECURITY OFFICER

-JnzTi ~ ' 43

OPM authorizes each agency Security Office a 4-character identifier, called the SOI. The SOI permits
0PM to return investigative reports to agency-approved addresses. The SOI also permits security offices
to obtain detailed investigative information. The Security Office must provide OPM-FIPC the following:

0 An accurate mailing address for the Security Office;

0 Name and social security numbers for authorized callers;

0 Type and date of most recent background investigation conducted on the authorized c
To reguest an SOI or advise OPM of SOI changes, complete the necessary items on the form below.

Mail or fax the completed form to the address on the top of this form, attention Program Services
Office (PSO). For additional information and/or assistance, call OPM-FIPC, PSO at 724 794-5612.

1. [ ] Check this block if requesting a new SOI

2. [ ] Change/add agency name and/or address (include zip code):

Agency Name:

City State Zip Code

3. [ ] Change/add security office telephone numbers:

Commercial: ( ) - Extension: Co mmercial: P - Extension:

4. [ ] Change/add Online Payment And Collection (OPAC) Agency Location Code (ALC):

Billing Address:

City

Contact Name:

5. [ ] Change/add security officer:

Name;

State Zip Code

Phone: ( I

SSN: - -

6. [ ] Delete authorized Callers:

Name;

Name;

7. [ ] Add Authorized Callers:

a. Name:

Type/Date of last investigation;

SSN:.

SSN:

b. Name:

SSN: - - SSN: - -

Type/Date of last investigation; Type/Date of last investigatiom

c. Name; d. Name:

SSN: - - SSN: - -

Type/Date of last investig ation: Type/Date of last investiga tion:

SOI Security Officer Sig nature:

Extension:

2

This form should be duplicated as needed PIPS Form 11 (Revised Februar

(SON label/code:)

U. S. Office of Personnel Management
Investigations Service
Federal Investigations Processing Cent <
PO Box 618

Boyers, PA 16018-0618
Commercial 724 794-5612 FAX 724 794-

SUBMITTING OFFFICE NUMBER (SON) AUTHORIZATION AND AMENDME

ATTENTION:

OFFK

lacnPersi

PERSONNEL

m

OPM authorizes an SON for eacl?^fs3¥fS§tT3ffice tnat subnil^ in^^trg'aTOn requests and to make case
status requests. The SON data is used to mail a variety of investigative notices, and to contact a
submitting office to clarify information that may otherwise delay an investigation. OPM-FIPC must have
current information on:

0 Agency name and mailing address; and
0 Name, position, and phone numbers of a contact person.

To request an SON or advise OPM of SON changes, complete the necessary items on the form
below. Mail or fax the completed form to the address on the top of this form, attention Program
Services Office (PSO). For additional information and/or assistance, call OPM-FIPC, PSO at 724
794-5612.

1. SON:

[ 1 Check this block if requesting a n

2. SOI:

3. [ ] Change/add Online Payment And Collection (OPAC) Agency Location Code (ALC):

Billing Address-

City: —

Contact Nam&

4. [ ] Change/add Agency Name/Address:

Agency Name:

Address:

City: State: Zip Code:

5. [ 1 Add Contact Person:

Name:

Position:

6. [ ] Delete Contact Person:

Name:

Name:

7. [ ] Change/add SON Contact telephonSmnmdxeiak ( ) - Extension:

3 -

This form should be duplicated as needed

State: Zip Code:

Phone: ( _ 1 - Extension:

PIPS Form 12 (Revised Februar

Billing Rates for DoD

FY 2000 Case Billing Rates fix the Department of Defense

October 6, 1999

Case Type

Timelines?

Ca*c Type/
Service Code

FYOO

Price

Comments:

SSBJ

75 Day Service

30B

$2,695

Due to anticipated volume, 35 Day Service
is NOT routinely available This service
may be requested for special circumstances j
by contacting your OPM representative. ■

The billing rale for 35 Day Service is
$2,995.

) 20 Day Service

30C

$2,595

| i

•SBIPR

ISO Day Service

1

I8F

$1,795

Due to anticipated volume, 120 Day Scmce
is NOT routinely available. Expedited
service may he requested for special
circumstances by contacting your OPM
representative.

•ANACI

75 Day Service

09B

$165

Expedited service not routinely available

•NACLC

1 75 Day Service

08B

$145

Expedited service not routinely available

Special
: Interviews

N7A

N:A

$375

Additional charge applied to any
investigation shown above when developed '
information requires Subject recontact for
expanded information.

♦The SBIPR. AN AO, and NACLC provided for the Department of Defense includes routine expansion to
resolve issues consistent with the Defense Security Service (DSS) Decision Logic Table (DLT). Pikes have been
adjusted from OPM 's regular price schedule to include this expansion.

The OPM SSBI docs not require expansion to meet the requirements of the DSS DLT, Prices quoted are OPM s
standard advertised prices

4

Automated Fingerprint
Processing

• July 1999, the FBI Criminal Justice
Information

Services Division (CJIS) implemented
the Integrated

Automated Fingerprint Identification
System
(IAFIS).

• November 29, 1999, OPM began to
transmit all hard

^e^CTronicaUy transmitted;. hard cards are ^

maillPl9^rP^. nt Transaction System (FTS).

How it

□ El^&lfe&ally transmitted fingerprints are
received by FTS

and subject data uploads automatically into PIPS.

§ a file

fDsmrffersedhey

ifefcSWS, 244

5

Automated Fingerprint
Processing

The benefits are:

□ Reduction in processing time from weeks to
hours for the

fingerprint based criminal history check.

D Arrest records received electronically allowing

for

electronic transmission with closed
investigations and are

PEniiances classification process

0 OPM central processing system reduces or
eliminates agency

investment in imaging equipment, each
submitting office can

determine which format best meets its needs:

□ hard card

□ card scan

D Alloig^g§§ag!Fe stored until response received
from the FBI--

can be retransmitted without reprinting

6

FBI Certified Systems

• FBI developed Image Quality
Specifications (IQS) for the capturing
and transmission, and printing of
digitized fingerprints.

• Anyone interested in purchasing Live

Scan or Cardscan equipment

should check with the FBI to get
their list of certified products. Their
WEB address is. ..WWW.FBI.gov/iafis or call

202 324-9341.

• All procurements should require that

vendors meet the ANSI/NIST and

EFTS (version 6.2 or later)
specifications outlined by the FBI.

7

Fingerprint Transaction
System (FTS)

The FTS is OPM's
system that was
developed to allow
OPM's customers to
take advantage of the
enhancements IAFIS
offers.

Results to Date:

Prints sent through FTS
present): 484,701
Timeliness of Results: 9 hours 27 min.
Unclassifiable Rate: 5%

Average Timeliness results to agency: 5
days

(12/99 to

8

FINGERPRINT

SUBMISSION

FORMATS

> HARDCARD:

May be Ink/Roll or Chemical
Method

> CARDSCAN:

Scanned Image of a Ha

> LIVESCAN:

Digital Technology for Capturing
Fingerprints (no paper)

9

Fingerprint Processing Workflow

M

I

CLASSIFIABLE
NO RECORD
ELECTRONIC
NOTIFICATION ONLY

CLASSIFIABLE
RECORD
ELECTRONIC
NOTIFICATION
ARREST RECORD
TRANSMITTED/MAILED

UNCLASSIFIABLE
ELECTRONIC
NOTIFICATION ONLY
(flag set for retransmission

RESULTS

PROCESSOR

UPDATED p

I

1

ASE PAPERS
MAILED

■ 10

LJ ELECTRONICALLY

TRANSMITTED

CASE PROCESSING

□ Receipt 4

hrs.

□Screening

If the request contains missing or discrepant
information

a phone call will be made to the submitting office
to obtain information ; we will give SON 3 days to
get information to
make case acceptable

11

CASE PROCESSING

□ Data Entry

Information from Standard Form or EPSQ is data

entered and key verified for automa ted scheduli

Priority Workloads (35 Day Ser /ice)
Other Workloads (Varies by Service Type

□Scheduling

Scheduling process happens automatically that evening

12

CASE PROCESSING

□Case Control

The case is in pending status for completion of
3rd party information, timeliness varies by type
of information pei

□Closeout

The case is closed and sent to Security Office

13

Submission

Submissions

Rejected as Unacceptable (FY 00):

All SOI's Army

SSBI: 11%

5%

SSBI-PR: 9%

6 %

NACLC: 8%

11

ANACI: % 31%

NACI: 22 29%

%

NACI: 22 29%

%

' / /■ / /•

■ All SOI's ■ Amy

14

Submission

Quality

Reasons for

All SOI's
Army

16.5%
15.7 %

Rejections:

8%

6 . 6 %

3.4%

6 . 0 %

2 . 2 %

4.7%

Required Forms not signed, dated, or subm:
Submitted forms outdated
Amendments requiring subject certification
Agency Use Block information incomplete
Subject identifying data missing or discrepc
Subject background information missing or
Other

8.8% ( Army Data FY 00)

9.1%

52.4%

47.4%

8.5%

10.4%

Subject

Background

Information

47.4%

Other

10.4%

Forms Not
Signed
15.7%

Forms Outdated
6 . 6 %

Subject
Identifying I
9.1%

Amendments

Agency Use
Data
47%

15

PIPS Unacceptable Repor

UN mo STAVES OFFICE of personnel management
INVESTIGATIONS SERVICE
FEDERAL I NVE5TIGATJ ONS PROCESSING CENTER
BOYERS , PA 16018-0418

REPORT OF UNACCEPTABLE CASE SUBMISSIONS
FROfll 10/01/1999 THRU 09/30/2000

SON:

D/APMY

WASHINGTON, (1C 20310-4800

AT THE REQUEST OF THE SON IDENTIFIED ABOVE, THE FOLLOWING STATISTICS
.COVERING UNACCEPTABLE CASE SUBMISSIONS THAT HAVE NOT BEEN RESOLVER BY

TELE PHONE CONTACT

ARE

PROVIDED FOR

the period shown.

IF THIS REPORT

IS

NO LONGER REQUIRED

, PLEASE

CONTACT

FtPC-

P80 AT (724)794-5612.

SF35

SFB5P

SF84

0FI84C

TOTAL

NACI/ANACI rec

42

20

184

0

24A

UNACCEPTABLE

18

(43X)

11

<35X>

71 C39X)

0 ((OX)

100

< 4 IX)

SAC I /SAC REC

0

0

0

0

0

UNACCEPTABLE

0

<<0X>

0

< COX>

0 ((OX)

0 (<0X)

0

< (OX)

NAC/NAOLC REC

0

1

553

0

554

unacceptable

0

(<0x>

1

100X)

144 (26X)

0 ((OX)

145

( 26 X )

BI'S REC

0

0

205

0

205

UNACCEPTABLE

0

< (OX)

0

((OX)

26 (I3X)

0 ((OX)

26

(13X)

************** REASONS FOR REJECTION **************

1A

6

3

23

0

32

IB

1

0

15

0

14

1C

0

j

11

0

13

ID

0

0

0

0

0

IE

1

2

17

0

20

IF

0

0

0

0

0

1G

0

0

0

0

0

1H

0

0

0

0

0

11

0

0

<>

0

0

1 J

1

0

0

0

1

IK

2

3

21

0

26

1L

0

0

1

0

1

2A

2

4

27

0

33

28

1

0

4

0

5

2C

0

0

0

0

0

3A

J

1

13

0

16

38

0

0

25

0

25

4 A

5

7

55

0

67

48

4

1

13

0

IS

4C

4

4

97

0

105

5

4

SEE UNACCEPTABLE CASE

2

NOTICE

35

EXPLANATION FORM

0

ATTACHED

41

± u

Unacceptable Case Notice

ro box

BOYERS, PA 1401K-V6J B

UNACCEPTABLE CASE NOTICE-

The aaached forms were received from your ngencv for Initiation of A personnel investigation Tbase paper* require
correction and/or completion as indicated below. Accurate correction or completion of tfae items marked will prevent
farther delays of the investigation. If job have any quotient please call 412-7M-$fll. Please return this form with
your completed case papers to the addrea shown above.

IF THE INVESTIGATION IS NO LONGER REQUIRED, RETAIN TUI CASE TAROS K TOUR FILES AND COUfLETI THE
INFORMATION IN the AOENCT I'SE BLOCS ON THE RE VOS l s&g Of THIS FORM AMD RETURN FT TO THE ADDRESS SHOW
AMOVE

DATE/ST AFT ID:_

l- CASE PAPERS Rrferenc Sundard Team H*Hf*K- 171 nr EmiTitnit * B‘fMM

A. ( ) Not Submitted

B ( ) Not Signed Ptgefs)

_ C. ( ) Not Dated Page<*j

E. » » » Fortt does not meet our current date require moots.

Please update residence, employment etc... RE SIGN and RE-DATE appropriate forms.

► ► eForm will do! meet our current date requirenMttu.

Please update residence, employment etc... RE-SIGN and RE-DATE appropriate forms.

F Incorrect version of ibt fingerprint chart aubmitted for processing Subitui (SF87) t (FD2S6).

C- Fingerprints will rot be accept^ by the FBI due to;

H. Obsolete version of the SF 171 application submitted for processing.

I- OFM kept OF! 79 for recordsman of yow investigation onto our system. Do Not submit another OFT 7V.

I Incorrect verviOo «f standard form submitted.

K Please have Ihe subject initial sinned menu made to: (Sec reverse aide of form)

L. Please submit an OFI-36 for foreign born spouse or immediate family members).

2- AGENCY USE BLOCK - Reference Standard Form

A. Item's) re quire tonaplciiau

B. Response in Hetti(s) not valid.

C. See attached Army Directive. Item 4.

3' SUBJECT g>EVTIf>T>'G DATA * Reference Standard Form

A. Item's) require eOBIpleiioo-

B. is discrepant: or

SUBJECT BACKGRO UND DATA - Reference Standard Form Pagrfs)

A. ( ) Item: '

( ) lienr

( ) Item.

B Complete mailing addresses, city, stale, and ZIP Codes, required in ilemis)

C. ► ► ► The fod lowiag period* of RESIDENCE are unaccounted for in item

From To From To

From Tn From To

► ► ► The following periods of EMPLOYMENT are no accounted for in item

From To From To

From To From To

5- OTHER: ___

Please torn cl all forms.

require completion,
require eotBpienog.
requue completion

F1PC 45A - (REV 4r94)

17